You accidentally damaged a book borrowed from the library. Write a letter to the librarian.

Question:

You accidentally damaged a book borrowed from the library. Write a letter to the librarian.

Band 9 Answer

Dear Librarian,

I am writing to inform you about an unfortunate incident regarding a book I recently borrowed from your library. While reading “The Great Gatsby,” which I borrowed on March 10, 2025, I inadvertently damaged its cover. The damage occurred when I left the book exposed to direct sunlight on the dashboard of my car, causing the cover to warp significantly.

I deeply regret this oversight and fully accept responsibility for the damage. I understand the importance of maintaining the library’s collection and sincerely apologize for any inconvenience this may have caused. In order to rectify the situation, I am more than willing to cover the cost of repairs or, if necessary, replace the book entirely. I kindly request your guidance on the appropriate steps I should take to resolve this matter.

Please be assured that I have learned from this experience and will handle all library materials with greater care in the future. I value the services your library provides and hope that my prompt communication will help mitigate any negative impact from this incident.

Yours sincerely,
Michael Smith

Vocabulary

• Inadvertently
• Unfortunate incident
• Maintain
• Sincere apology
• Rectify
• Mitigate
• Exposed

Band 8 Answer

Dear Librarian,

I am writing to apologize for damaging the book “The Great Gatsby” that I borrowed from your library on March 10, 2025. Unfortunately, while I was reading it, the book’s cover was accidentally warped due to prolonged exposure to sunlight when it was left in my car.

I take full responsibility for this accident and understand that it has caused inconvenience. I am prepared to pay for any repair costs or replace the book if necessary. I would appreciate your advice on how to proceed so that I can resolve this matter as quickly as possible.

Thank you for your understanding. I assure you that I will be more careful with all library materials in the future.

Yours sincerely,
Michael Smith

Vocabulary

• Apologize
• Damaged
• Accidentally
• Inconvenience
• Prepared to pay
• Prolonged exposure
• Resolve

Band 7 Answer

Dear Librarian,

I am writing regarding an incident with a book I borrowed from your library. While reading “The Great Gatsby,” I accidentally damaged the cover. I borrowed the book on March 10, 2025, and I regret that this happened.

I take full responsibility for the damage and I am willing to pay for the repair or replace the book if needed. Please let me know what I should do next to fix this issue.

I apologize for any trouble caused by this accident and will be more careful with library materials in the future.

Yours faithfully,
Michael Smith

Vocabulary

• Incident
• Accidentally
• Regret
• Full responsibility
• Repair
• Replace
• Trouble

Band 6 Answer

Dear Librarian,

I am writing to say sorry for damaging a book I borrowed from your library. The book, “The Great Gatsby,” got its cover damaged while I was reading it. I borrowed the book on March 10, 2025, and I feel very bad about this mistake.

I am willing to pay for fixing the cover or buying a new copy. Please let me know what I should do next to correct this.

Thank you for your understanding.

Yours sincerely,
Michael Smith

Vocabulary

• Sorry
• Damaged
• Mistake
• Willing to pay
• Fixing
• Buying new
• Correct

Connectors Used

• Dear
• I am writing to
• Unfortunately
• While
• However
• In addition
• Furthermore
• Please let me know
• Yours sincerely/Yours faithfully